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Recruitment Procedures for Sport in Northern Ireland

Guidance for this sample recruitment procedure has been taken from:

  • The Code of Ethics and Good Practice for Children’s Sport

  • Our Duty to Care

Sport in Northern Ireland relies heavily on the time and commitment freely given by volunteers and without this the opportunities for children and young people to participate in sport, would not exist. We recognise that many sports have difficulty obtaining volunteers, but would advise that the recruitment and selection of volunteers is an essential part of ensuring that children continue to enjoy sport while remaining safe. 

  • Define the role the individual is applying for (job specification).

  • Person applying for any post of responsibility within the club to complete the relevant form (see sample application form).

  • Obtain 2 references in writing.

  • With the individual’s signed permission request a Pre-Employment Consultancy Service check (proof of identity should be provided).

  • Set a probationary period (6 months).

  • Interview the individual either formally or informally by two members.

    • Assess the individual’s experience of working with children or young people and knowledge of child protection issues

    • Assess their commitment to promoting good practice   

    • Assess their ability to communicate with children and young people (ie be approachable).  One way of doing this is to consult young people or ask questions to examine how a person would respond to a particular scenario e.g. are they authoritarian or too relaxed in their approach.

Sample Application Form

Full Name:___________________________________

Maiden Name (if applicable):____________________

Current Address:______________________________



How long have you lived at this address?  ____  Yrs

Previous address(es) (if you have lived at current address less than 5 years)  ____________________________________________


Telephone No: _______________________________

Date of birth:  _______________________________

Place of birth: _______________________________

National Insurance No:________________________

Previous experience/involvement in this or any other club.












Do you agree to abide by the guidelines contained in the Code of Ethics and Good Practice for Children’s Sport in Ireland?

      Yes                                No

Do you agree to abide by the rules of the Governing Body?

      Yes                                No

Have you completed Child Awareness Training?

      Yes                                No

If yes, who was it organised by and when approximately



Do you agree to undergo specific training on the role of the  (position being appointed)

      Yes                                No

Have you ever been asked to leave a sporting organisation in the past?   (if you have answered yes we will contact you in confidence)

      Yes                                No


Please supply the names of two responsible people whom we can contact and who from personal knowledge are willing to endorse your application.  If you have had a previous involvement in a sports club one of these names should be that of an administrator/leader in your last club/place of involvement.

Referees – Names/ Addresses/Telephone No/ Designation





For the purposes of your application for the post of ________________________ it is our policy to ask for a check to be carried out by the Department of Health, Social Services & Personal Safety Pre-Employment Consultancy Service.  The purpose of the check is to make sure that people are not appointed who might be a risk to vulnerable people.

The check will tell us whether you have a criminal record, or whether the DHSS&PS holds any other information about you which might have a bearing on your suitability.  Any information which we receive will be treated confidentially, and will be discussed with you before we make a final decision.  After that decision is made the information will be destroyed.

You must tell us now if you have a case pending or if you have ever been convicted of a criminal offence, or cautioned by the police, or bound over.  You must include all offences, even minor matters such as motoring offences, and ‘spent’ conviction, that is, things which happened a long time ago.  If you leave anything out it may affect your application.  The disclosure of a criminal record or other information will not debar you from registration /appointment unless (Name of Organisation) considers that the conviction renders you unsuitable.  In making this decision the (Name of Organisation ) will consider the nature of the offence, how long ago it was committed and what age you were at the time and other factors which may be relevant.

Please complete below to give us this information and return it with your application

Have you ever been convicted of a criminal offence or been the subject of a caution; a Bound Over Order; or are you at present the subject of criminal investigations? riminal investigations?

      Yes                                No

If so, please state below the nature and date(s) of the offence(s)______________________________


Please note you are advised that under the provisions of the Rehabilitation of Offenders (Exceptions) Order (N.I.) 1979 as amended by the Rehabilitation of Offenders (Exceptions) (Amendment) Order (NI) 1987 you should declare all convictions including ‘spent’ convictions.

I understand that a Pre-Employment Consultancy Service check must be carried out before my application for registration/appointment can be confirmed. This has been explained to me and I am aware that spent convictions may be disclosed. I declare that the information I have given is accurate and I consent to the check being made.

Please sign the declaration below.

Signed:__________________   Date:_____________


Date application received: _____________________

Interviewed by: 

1. _________________________________________

2. _________________________________________

Date of interview:  ___________________________



       Reasons ________________________________

   Not approved 

       Reasons ________________________________



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Last modified: Thursday October 21, 2020.