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A Sample Policy Document for Sports Clubs/GB’s in Northern Ireland

The sample policy document statement as advised by the Sports Council Northern Ireland in the ‘Code of Ethic and Good Practice for Children’s Sport in Ireland’ can be found on the following page.

These samples can be used or a club/organisation can develop their own following these guidelines about what a policy statement sets out.

  • Who the policy applies to, meaning that it relates to staff, volunteers, parents, children under 18

  • What the club/organisation wishes to convey to its  members and the whole community

  • Why the club/organisation feels this issue is important

  • How in general terms is the club/organisation going to fulfil this stated responsibility

The policy should:

  • State the purpose and function of the club/organisation

  • Briefly refer to associated documents:

    •  Recruitment

    •  Recording

    •  Reporting

    •  Anti-bullying

    •  Training

    •  Health & safety

    •  etc

  • Cite legislation or guidance eg

    • The sports club/organisation’s national or international guidelines on child protection.

    • The Code of Ethics and Good Practice for Children’s Sport in Ireland

    • Our Duty to Care

    • The Children (NI) Order 1995

    • The UN Convention on the Rights of the Child

  • Recognise that the policy and procedures apply to all the children/staff/volunteers/ parents.

  • Set out broad but practical objectives, goals that can be achieved.  Provide an understanding of why the procedures that flow from the policy are important i.e. recruitment etc.

Sample Policy Statement for Sports Clubs/Organisations

This sports club/organisation is fully committed to safeguarding the well being of its members.  Every individual in the club/organisation should, at all times, show respect and understanding for their rights, safety and welfare, and conduct themselves in a way that reflects the principles of the organisation and the guidelines contained in the Code of Ethics and Good Practice for Children’s Sport.  



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Last modified: Thursday March 23, 2020.